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Benefits of Cloud Computing for Small Businesses

Cloud Computing

Even though numerous businesses are still running applications and programs that were downloaded from the Internet, it seems that cloud computing is ready to become mainstream.

According to the Australian Bureau of Statistics, approximately one in five businesses are using some version of cloud-based applications and services. As expected, the adoption rate is the

highest with the information media and telecommunication industry, with close to 43 percent.

However, what is troubling is the fact that small businesses (with five staff members of less) are still not ready to switch to cloud applications. With a 16 percent uptake, it is clear that small businesses are unaware of some of the benefits of cloud computing, as well as what are the possible ways to make this transition cost-effective.

In general, there are four questions that you need to ask yourself if you’re wondering if the cloud is the right choice. These questions are:

  1. Are your business demands fluctuating at different times of the year?
  2. Do you need a solution that will improve communication between your employees?
  3. Do you need to support a growing mobile workforce?
  4. Do you need a solution that will provide the latest productive software at a low monthly cost?

As you’ll see if you continue reading this article, we will provide the answers to all of these questions, which should give you a clear idea of why you should adopt a custom cloud solution.

Flexibility

Flexibility is probably the strongest benefit when it comes to different cloud solutions. For example, a small business can start slow, by introducing a basic cloud applications and just enough of the storage space. However, it is very easy to upgrade this kind of cloud solution, as well as to scale it down — which is cost-effective.

This level of agility can be an important asset to any business, as well as a real advantage over competitors.

Disaster Recovery (Automated Backup)

No matter how large a business organization is, it is imperative to have a reliable backup solution. Smaller businesses usually lack the required cash and expertise in this field, which is why using an automated cloud backup is beneficial.

Almost any cloud solution offers tools that deal with private and sensitive data, as well as their encryption on a server. This way, you don’t have to worry about losing your data. On the other hand, if something unexpected does happen, saved data can be downloaded at any point.

Automated Software Updates

Even though there are benefits and disadvantages to both storing your data locally and in the cloud, security analysts agree that the cloud is a more feasible solution.

Storing data in the cloud means using the servers that are off-premise. This way, suppliers will take care of them, which includes installation of the latest security updates. This is why your data is more secure in the cloud, which goes hand-in-hand with automated data backups.

Increased Communication and Collaboration

Smaller business organizations usually choose to enter the cloud computing field by choosing a set of productivity software. Some of the most widely used are Microsoft’s and Google’s sets of apps. These are text processors, spreadsheet-oriented calculations, database management, and similar.

All of these applications support easy and effortless collaboration. Several individuals can work on the same file which is saved automatically. Different file synchronization tools can manage different file versions, so your every employee will have access to the latest version of any file. When your team can access and edit documents anytime, from anywhere, it is clear what kind of impact this can have on your business. Cloud-based workflow is there to help your employees make updates in real time.

This aspect of cloud computing essential saves both time and money.

Mobile Workforce Support

The core of every cloud is the Internet. If your employees can access the Internet, your cloud solution will take care that they can get the job done. And with most serious cloud services offering mobile apps, you are not restrained to your computer only.

The result of this is that businesses can offer more flexible working environment, without affecting the company’s productivity. Interestingly enough, one study showed that 42 percent of workers would swap a portion of their pay for the ability to telecommute.

Security

Even small business need to think about their digital security. Private and sensitive data is being kept both locally and online, so it’s clear that even a lost laptop can be a serious problem.

Cloud computing gives you a much greater security in case of a stolen or lost laptop, for an example. Since your data is stored online, this means that you can access from any device. In this scenario, it is advisable to remotely wipe data from lost laptops. You won’t lose any of the data and you can be sure that it will be secured.

Lyntech’s Recommendation

When deciding if the cloud is the right choice for your business, we like to recommend implementing a basic cloud solution that is also cost-effective.

For many small businesses, the first step towards full expansion into cloud services is by using a set of productivity tools. The best known cloud solutions of this type are Google Apps and Microsoft’s Office 365.

Google Apps are browser-based tools for managing and sharing documents, as well as storing data online — everything from text documents, spreadsheets, up to presentations. On the other hand, Microsoft’s desktop solution seems like a better fit for power users who need applications like Word, Excel, and PowerPoint.

We recently published a blog post where you can find detailed comparison between these two cloud services, which should help you get a clear picture of what to expect.

After implementing and adapting to a cloud solution of productivity apps, there are several ways to expand your cloud presence. This depends on what kind of network you need as well as on what field of cloud computing you want to spend your resources. For an in-depth overview of some of the best tools for different areas of cloud computing, head over to this blog post.

No matter how simple or complex cloud solution you need, you need a trustful partner. Lyntech Solutions offers years of experience and expertise in developing cloud-based solutions. In case you are interested in more information or if you have any questions, feel free to contact us via our Contact Page.

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